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Indicative
event pricing.

A starting budget for the people, equipment and preparation behind your event. These are planning estimates, not fixed quotes. The final scope and price are confirmed in a written proposal.

Request a tailored proposalView indicative pricing

Adults 20+ under our business policy.

The starting scopes below assume one suitable indoor venue in Dunedin, straightforward ground-floor access, normal local delivery, setup and pack-down, and the guest numbers and duration stated. They are informed by current New Zealand event-service and production costs.

GST treatment will be confirmed in your written proposal. Before you accept, the proposal will state the total payable, any applicable GST and all mandatory charges for your event. Travel beyond the local scope, freight or unusual access requirements are quoted separately.

Casino-themed
table entertainment

From NZ$2,200

Indicative planning range
NZ$2,200–NZ$4,800

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Starting scope: Two hosted tables for up to 30 guests rotating through the activities, with a 2½-hour table programme.

Offline entertainment with play chips or points only. No money is staked; no cash or real-world-value prizes are awarded based on play. Event Information

Included in this starting scope

  • Event brief and table-session running order
  • Two agreed table setups and the necessary table equipment
  • One croupier-style host per table; one host leads the introduction
  • A modest table-area styling treatment
  • Normal local delivery, setup and pack-down

What changes the price

More tables, longer hosting, a separate MC, extensive décor, room changes, difficult access or travel outside the stated local scope increase the cost. A dinner, venue, catering, photo experience or a broader event programme is additional.

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Themed décor
& styling

From NZ$1,800

Indicative planning range
NZ$1,800–NZ$4,500

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Starting scope: One indoor theme setting for up to 30 guests: a standard feature backdrop or entrance treatment and selected table details, installed for a function of up to four hours.

Included in this starting scope

  • A theme brief and selection of suitable standard hire items
  • One modest feature area and coordinated table accents
  • Up to four hours of preparation and venue coordination
  • Two people for normal installation and removal
  • Normal local delivery, setup and pack-down

What changes the price

This family covers Gatsby, masquerade, Hollywood, retro, seasonal, tropical, New Zealand-inspired and sports styling with comparable production needs. Custom-made sets, fresh floral installations, extensive draping, entertainment personnel and additional activity zones are priced separately.

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Interactive team
programmes

From NZ$1,600

Indicative planning range
NZ$1,600–NZ$3,800

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Starting scope: A 90-minute hosted quiz or compact team challenge for 20–30 guests at one suitable indoor venue.

Included in this starting scope

  • Programme planning and one lead host
  • A standard set of quiz or challenge materials
  • Basic scorekeeping and small-room microphone / speaker provision
  • Briefing, activity transitions and a closing recap
  • Normal local equipment setup and pack-down

What changes the price

Additional facilitators, more guests, a longer programme, bespoke story or quiz writing, actors, buzzers, illuminated podiums and multiple screens change the scope. Murder mystery and game-show programmes sit in this family, with any specialist preparation and equipment added to the proposal.

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Gala, awards &
presentation production

From NZ$3,800

Indicative planning range
NZ$3,800–NZ$9,500

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Starting scope: Production for a three-hour dinner or presentation programme with 30–40 guests, using an existing indoor venue and presentation area.

Included in this starting scope

  • Event concept, supplier coordination and a running order
  • One event coordinator and one host / MC for the agreed programme
  • Small-room sound, a microphone and basic presentation lighting
  • A standard backdrop and modest table or display styling
  • Normal local installation, equipment checks and pack-down

What changes the price

The starting scope uses the venue’s existing floor-level presentation area. Raised stages, LED walls, bespoke product displays, extensive screen content, technical operators, performers and catering are additional. Launches, conference after-parties and charity functions use this family when their production needs are comparable. Outdoor or multi-zone festival and carnival formats require a larger tailored scope.

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What sits outside these starting scopes?

We identify relevant extra costs before you accept a proposal. An item is included only when it is expressly named in the scope.

  • Venue hire, catering and beverages.
  • Travel beyond the stated Dunedin allowance, freight and accommodation.
  • Security, special licences and exceptional venue access costs.
  • Specialist performers, photography and staffed photo experiences.
  • Major staging, large-format LED walls and custom fabrication.
  • Extensive technical operation, content creation or live production.
  • Outdoor infrastructure, shelter and additional weather arrangements.
  • Extra hours, overnight access or a separate room turnover.

Build a budget around the priorities.

The format, guest count and duration affect the production differently. We will explain the trade-offs in the actual event brief.

Keep the central experience

If hosted entertainment matters most, begin with the tables or activity and keep the room treatment focused. If a company presentation is the main purpose, protect sightlines, speech clarity and coordination before adding decorative installations.

Combining services does not always mean adding each starting price together. Some preparation or delivery can be shared, while a longer programme may need additional personnel. We price the combined scope in the proposal.

Confirm the details that affect cost

The date, venue, number of guests, access route and programme length help us assess the work. A room with suitable existing equipment may need less brought in; a remote site or compressed setup window may need more.

The guide is a starting point for discussion. It does not reserve availability or guarantee a package at a fixed price. Read the Terms and Conditions for how proposals and booking confirmation work.

Let’s work from your brief.

Share your priorities and an initial budget if you have one. We’ll discuss a production scope suited to the event.

If the venue or date is still open, tell us what you have in mind. A guest estimate and a description of the evening are enough to start a conversation.

More about making an enquiry

Prepare your enquiry, then send the ready-to-use message from your email app. We’ll respond about the date, venue and programme. An enquiry does not reserve a date.

Name, email, event type and message are required to prepare your enquiry; the other fields are optional. Once you email it, Ludo Hearth holds your details to respond and plan your event, with access limited to the people helping with your enquiry. You can ask to access or correct your information. Read our Privacy Statement. Your enquiry does not subscribe you to marketing.

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